Privacy Policy

Last Updated: January 29, 2026

This Privacy Policy describes how the Vote Center Management System ("we", "our", or "us") collects, uses, and protects your personal information when you use our mobile application (the "App"). By using our App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Personal Information

When you register and use our App, we collect the following personal information:

• Name: Collected during registration and can be updated in your profile settings.
• Phone Number: Used for authentication and account identification. This is required for login.
• Password: Collected for account security and authentication. Passwords are encrypted and stored securely on our servers.
• Email Address (Optional): May be collected for account recovery and communication purposes.

1.2 Location Data

Our App collects location information to provide location-based services:

• Precise Location (GPS): We collect your precise GPS location when you grant permission.
• Coarse Location (Network-based): We may collect approximate location based on network information.

1.3 Device Information

We may automatically collect certain information about your device, including:

• Device type and operating system
• App version
• Unique device identifiers

2. How We Use Your Information

2.1 Account Management

• To create and manage your user account
• To authenticate your identity when you log in
• To display your profile information within the App
• To communicate with you regarding your account

2.2 Location Services

• Vote Center Visualization: To display your current position on the map relative to nearby vote centers
• Navigation: To provide directions and navigation to specific vote centers through external map applications
• Location-based Features: To enhance your experience by showing relevant vote centers based on your location

2.3 Vote Center Data Management

If you are an administrator, you may create, update, and delete vote center information, including:

• Vote center names and locations
• Contact information for vote centers
• Voter statistics and related data

3. Data Storage and Security

3.1 Data Storage

• Your personal information is stored securely on our backend servers
• Authentication tokens are stored locally on your device for session management
• Location data is processed on your device and is not permanently stored on our servers unless you explicitly save location-related information

3.2 Security Measures

• We use industry-standard encryption to protect your data during transmission
• Passwords are hashed and never stored in plain text
• We implement appropriate technical and organizational measures to protect your personal information
• Access to your personal data is restricted to authorized personnel only

4. Data Sharing and Third-Party Services

4.1 Third-Party Services

Our App uses the following third-party services:

• Google Maps Platform: We use Google Maps SDK to display maps and location services. Your location data may be processed by Google in accordance with Google's Privacy Policy.
• External Map Applications: When you choose to navigate to a vote center, we may redirect you to external map applications (such as Google Maps or Apple Maps) which have their own privacy policies.

4.2 Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, privacy, safety, or property
• In connection with a business transfer or merger (with notice to users)

5. Permissions Requested

Our App requests the following permissions:

5.1 Android Permissions

• ACCESS_FINE_LOCATION: To access precise GPS location for map display and navigation
• ACCESS_COARSE_LOCATION: To access approximate network-based location
• INTERNET: To communicate with our backend API and load map data

5.2 iOS Permissions

• NSLocationWhenInUseUsageDescription: To access your location while using the App for map display and navigation
• Internet Access: To communicate with our backend API and load map data

You can revoke these permissions at any time through your device settings. However, some features of the App may not function properly without these permissions.

6. User Rights and Choices

You have the following rights regarding your personal information:

• Access: You can access and view your personal information through the App's profile section
• Update: You can update your name, phone number, and email address through the App's profile settings
• Delete: You can request deletion of your account by contacting us (see Contact Information below)
• Location Controls: You can control location permissions through your device settings
• Account Deactivation: You can request to deactivate your account, which will restrict access but may retain certain information as required by law

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. We may retain certain information for longer periods as required by law or for legitimate business purposes, such as:

• Compliance with legal obligations
• Resolution of disputes
• Enforcement of our agreements

When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it by law.

8. Children's Privacy

Our App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately, and we will take steps to delete such information.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using our App, you consent to the transfer of your information to these countries.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this policy
• Notifying you through the App or via email for significant changes

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Your Consent

By using our App, you consent to our Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our App.

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